Junior Accounts Payable Specialist

• HMO Upon Hire
• With Night Differential
• Good Working Environment

Job Description

Helps track and process the company’s outgoing payments. Makes sure invoices are handled correctly and paid on time. Assists with keeping good relationships with vendors and supports the finance team in keeping accurate records.

Essential Responsibilities

• Checks and processes, vendor invoices and expense reports.
• Matches invoices with purchase orders and helps fix any differences.
• Make sure vendors are paid correctly and on time.
• Keeps vendor records updated and answers questions when needed.
• Help with account reconciliation and supports month-end tasks.
• Prepare basic reports about accounts payable activities.
• Provides documents needed during audits.
• Follows company rules and accounting guidelines.

Essential Skills

Technical

• Accurately reviewing, coding, and entering invoices
• Account Reconciliation: Matching invoices with purchase orders and resolving discrepancies
• ERP & Accounting Software: Efficiency in tools like SAP, Oracle, QuickBooks, NetSuite
• Microsoft Excel: Using formulas, pivot tables, and data validation for financial tracking
• Knowledge of GAAP: Understanding of Generally Accepted Accounting Principles

Business and Management

• Meeting deadlines and maintaining productivity under pressure
• Efficient workflow and resource planning
• Customer-centric mindset and value-driven decision making

Interpersonal

• Convey complex accounting terms in a simple, professional manner.
• Ability to collaborate with diverse teams.
• Maintain positive relationships with vendors and clients.

Personal

• Organizational and time management skills to handle multiple contracts and deadlines.
• Proactively identifies issues and suggests solutions
• Detail-oriented and self-motivated.
• High degree of integrity and accountability.
• Willingness to learn and adapt in a dynamic environment.

Qualifications

• Associate or bachelor’s degree in accounting, Finance, or a related field (preferred)
• 1–3 years in accounts payable or general accounting
• Experience working with vendors, subcontractors, or legal teams is highly valued

Other Benefits and Perks

• Paid training
• 10% Night differential pay from 11:00 pm to 6:00 am only (minus 1 hour lunch)
• HMO coverage at day 1
• Monthly Team Engagement Activities
• Twice a year team building activity
• Starbucks Monday (last Monday of the month)
• Lunch Wednesday (3rd Wednesday of the month)
• Monthly Loyalty Bonus effective 1st Year Anniversary
• Milestone Bonus (3rd, 5th, 10th year anniversary)
• 15 leave credits per year (Usable upon regularization)
• Additional two leave credits at 1 year and another every 2 years thereafter.