Executive Assistant

• Night Differential
• HMO upon start
• Clark Office-based

Job Description

• The duties and responsibilities of the Executive Assistant typically include but are not limited to providing high-level administrative support to company executives by conducting research, preparing statistical reports, handling information requests, and performing clerical functions. The Executive Assistant is a facilitator and communication channel for the executive team and the organization.

Job Responsibilities

• Communication proficiency – type reports, memos, letters, and other documents
• Facilitate internal communication (e.g. distribute information and schedule presentations)
• Complete expense reports for multiple executives
• Ability to record, type, and distribute meeting minutes
• Heavy Calendar Management
  • Coordinate daily calendars and events
  • Planning appointments
  • Make travel arrangements
• Time management
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.

Required Skills

• Must speak, read, and write fluent English
• Strong communication skills with the ability to interact productively with the team
• Keen attention to detail, with an ability to spot errors
• Strong analytical and organizational skills
• Work efficiently – allocate one’s own time efficiently; handle multiple demands and competing priorities; efficiently processes paperwork
• Web and computer navigation
• Proficient with Microsoft Excel and Outlook (includes calendar and contact management)
• Well-developed time management and organization skills

Minimum Qualifications

• Flexibility
• Forward-looking thinker, who actively seeks opportunities and process solutions
• Four-year university degree in Business Administration preferred or equivalent experience in a related field.
• Proficient with the following software programs: OneNote, PowerPoint, Box, Skype, and Bluebeam/Adobe
• Demonstrated understanding of the importance of relationship building
• Effective oral and written English communication skills

Work Hours

• Monday – Friday 11:00 PM – 8:00 AM (includes 1-hr lunch break) Philippine Time

Other Benefits and Perks

• Paid training
• 10% Night differential pay
• HMO coverage at day 1
• Monthly Team Engagement Activities
• Twice a year team building activity
• Starbucks Monday (last Monday of the month)
• Lunch Wednesday (3rd Wednesday of the month)
• Monthly Loyalty Bonus effective 1st Anniversary
• Milestone Bonus (3rd, 5th, 10th year anniversary)
• 15 leave credits per year (Usable upon regularization)
• Additional two leave credits at 1 year and another every 2 years thereafter.